Smart Classroom Reservation Form

With the exception of regularly scheduled courses (active in SDSU Student Class Schedule), any use of Smart Classrooms requires reservation and approval. Reservation requests may be made by completing this form.

Usage is subject to space availability and will be allowed only if use of the facility does not adversely impact instructional activities taking place in nearby rooms. Final approval for the use of ITS Smart Classrooms is at the discretion of Enrollment Services and Instructional Technology Services.

For more information, please read Policy and Procedures for Use of SDSU Smart Classrooms

Fields marked with a red asterisk * are required.

1.

Requestor Information

First Name Required Question

Last Name

Organization/Dept Required Question

Address

City

State

Postal Code Required Question

Email Address Required Question

Phone Number, including Area Code (xxx-xxx-xxxx) Required Question

Fax Number, including Area Code (xxx-xxx-xxxx) Required Question

2. I am:

3. Does this request have approval from your department chair or dean?

	Yes
	No

4.

Sponsor Information

Students must have a recognized faculty advisor/sponsor or course instructor present to use the instructional equipment in a Smart Classroom.

Name

Department

Email Address

Phone Number

5.

Event Information

Event Description Required Question

Event Date(s) Required Question

Start Time (hh:mm AM/PM) Required Question

End Time (hh:mm AM/PM) Required Question

Number of Attendees Required Question

6.

Purpose of Event

	Event is in support of an active SDSU course AND sponsored by a SDSU faculty or staff member
	Event is an official meeting for a campus committee, college, or department AND sponsored by a SDSU faculty or staff member
	Event is for another purpose not stated above

There is an Equipment Fee of $225 per day for the use of the equipment by SDSU Auxiliaries and by off-campus groups. The Equipment Fee is established by ITS in conjunction with Budget and Planning and input from campus departments. Equipment fees are based on the equipment’s total cost of ownership including cost of the equipment, depreciation, as well as costs for installation, maintenance and support and are reviewed periodically. Any equipment fee revenue shall be used to repair and maintain or enhance instructional equipment in classrooms.

7.

Is the event sponsored or co-sponsored by an off-campus entity?

	Yes
	No

In addition to the Equipment Fee, off-campus users must also arrange to hire technical staff from ITS to operate the equipment and pay an additional Tech Support Fee. Availability of ITS technical staff may be limited; it is in your best interest to make arrangements as far in advance of the event as possible.

8.

Will money raised by the event go to a Foundation or other non-Campus Operating Fund account for purposes beyond reimbursement of direct expenses?

	Yes
	No

In addition to the Equipment Fee, off-campus users must also arrange to hire technical staff from ITS to operate the equipment and pay an additional Tech Support Fee. Availability of ITS technical staff may be limited; it is in your best interest to make arrangements as far in advance of the event as possible.

Smart Classroom Information

9.

Have you requested and received a Smart Classroom assignment from Enrollment Services?

	Yes
	No

10. What is the building and room number of the Smart Classroom?

Building and Room Number

Please contact Enrollment Services.

11.

Do you plan to use the Smart Classroom equipment?

	Yes
	No

12.

Have you, or someone in your group who is faculty, staff or a member of a recognized auxiliary, received training or used the equipment in a Smart Classroom in the last six months?

	Yes, I have.
	Yes, an eligible member of my group has.
	No.

The instructional equipment in SDSU Smart Classrooms may be used by trained SDSU faculty, staff, administrators, or members of recognized auxiliaries. New users, as well as those who have not used an SDSU Smart Classroom within the previous six months, require training on the use of the room’s equipment before access will be allowed.

Training must be provided by ITS staff or selected technicians assigned to colleges or departments. For more info, go to http://its.sdsu.edu/spaces/keyIssue/. Due to limited availability of staff for this purpose, users must schedule training at least ten days in advance of the event. To obtain training, contact the Coordinator of Instructional Resources & Technology Systems, at 594-2047 or via email at smartclassroom@mail.sdsu.edu. ITS will verify that the training requirement has been met prior to approval of the request. If it is determined that the person being trained is not technically competent to correctly operate the equipment, use of the room will be denied until a suitable replacement assumes responsibility and is trained.

	Faculty
	Staff
	Student/Student Organization
	Campus Auxiliary Group (i.e., Aztec Shops, Associated Students, SDSU Research Foundation)
	Non-Campus User